Reclamation of documents from the Russian Federation
To reclaim a document from the Russian Federation an
applicant should personally address the request to the Consular Section. It is
required to present:
1) Application form provided by the Consular Section. It
should be filled out by electronic typing or legibly by hand with ink of black
or dark blue colour. Correction of errors by crossing or with correction tape
is not allowed. All available materials, containing additional information
about the reclaimed document, should be attached to the application form.
2) Passport's copy.
3) Copy of a document which confirms the relationship
or legal representation (when the document is reclaimed by parents or persons,
replacing them, in respect of minor children or diseased relatives).
4) Power of attorney certified in due form (when the
document is reclaimed by other person, acting on behalf of the person who has the
right to receive the reclaimed document).
The application for reclamation of documents cannot be
accepted if the application form is filled out improperly (crossed out words, illegible
handwriting, absence of required data about the reclaimed document etc.) or if
the consular fee is not paid.
Originals of work record and pension books, military
identity cards are not subject to consignment or exportation abroad. When
leaving the Russian Federation for residence these documents are submitted to
the corresponding organizations and institutions at the place of residence in
Russia. On the basis of the information contained in these documents
certificates about duration of employment and military service notes are subsequently
Duplicates of certificates of marriage cannot be
reclaimed if the marriage is dissolved. Certificates of birth of diseased
people cannot be reclaimed as well.
Certificates of birth of minors are reclaimed by their
Certificates of death can be reclaimed by the
relatives of diseased person or by legal bodies for official purposes.
Practice shows that reclamation of documents of
education from the Russian Federation (certificates, diplomas and extracts from
them) is processed much more effectively when the applicants refer directly to respective
educational institutions. In this case all expenses related to the search of a
personal dossier in archives, document's duplicate production and its certification
are defrayed by the applicants.